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Aviation Training Organisation Start-up information


The SACAA welcomes professional aviation competition which is encouraged to improve productivity towards flight safety in South Africa.  Contained herein is some information with regards to the new ATO application and the 5-phase process.

* Take note that new regulations and technical standards are due to be promulgated soon. These new regulations and technical standards will completely replace current Part 141 of the regulations and will also contain information with respect to Declared Training Organisations (DTO) aimed primarily for training under Part 62 of the regulations. This information page will be updated when the new regulations are promulgated.  

 

WHAT IS THE PROCESS OF ATO CERTIFICATION? 

We have a five-phase process in place for the ATO Application and Certification as follows:

  1. Pre-application phase. During this phase a Prospective Aviation Training Organisation Pre-Assessment Statement of Intent (POPS) is filled in.  The SACAA (PEL Training) will schedule a pre-application meeting with the prospective ATO applicant and the selected SACAA team leader. Please take note that there is an impending regulatory change which will require the submission of a financial business plan as laid out in the new Part 141 civil aviation technical standards. This financial business plan will have to be accepted by the CAA before application may be made.  An additional regulatory change indicates that an application shall only be considered if the local municipality, land owner or airport licence holder, has given written consent for the establishment of a new ATO, taking into consideration available facilities and in the case of flight training, air traffic volumes.
  2. Application Phase. During this phase, the application and payment is made to FinanceRevenue@caa.co.za and for which an invoice is receipted.  A client requiring an invoice to be receipted must follow the communication protocol as shown on our website (and shown below). No services are to be delivered without payment of the application fee. .  The Scheduling of Events are discussed. The Training and Procedures Manual (TPM) and other Manuals control roster is created and discussed.  
  3. Document and Evaluation Phase. All Manuals and relevant application forms are checked and approved. Refer SA-CATS 141.02.2 (structure of the TPM); Refer SA-CATS 141.02.3 (structure of the Quality management system) and  Refer SA-CATS Part 140 (structure of the Safety Management Manual) Please take note that there is an impending regulatory change and this will affect the requirements and layout of the TPM.  
  4. Demonstration and Inspection Phase.  The physical audit is carried out on the facilities, together with all operational requirements such as Management responsibility, Quality Management, Training, Student records, Instructor records, Incident reporting, Emergency response plan, Infrastructure and all SACAA publications.  
  5. Certification Phase.  The audit report is generated, the recommendations are made for the issue of the ATO certificate.  The Manager Personnel Licensing: Training reviews and approves the documentation. All other documents to be reviewed and confirmed by the SACAA internal Consistency and Standardisation Department. The ATO Certificate together with the Training Operations Specification Certificate (Opspec) for the type of training is issued with its own confidential serial number.  The Senior Manager Personnel Licensing reviews the certification documents and approves the Opspec.  Thereafter the ATO Certificate is signed by the Executive: Air Safety Operations. That concludes the process.

 

HOW LONG DOES THE ATO CERTIFICATION PROCESS TAKE?

Experience has shown that the 5 Phase process generally takes between 6 and 9 months to complete.

 

FEES

Please take note of the applicable fees currently in force – see regulation 187.01.34. Updated and current fees can be found by clicking here.

Please note the following:

  • ANNUAL FEES ARE PAYABLE IN ORDER TO FOR THE ATO TO OPERATE
  • NO SERVICE MAY BE DELIVERED WITHOUT VERIFICATION OF THE PAYMENT MADE

 


REGULATIONS

The regulations governing Aviation Training Organisations are contained in the Civil Aviation Regulations, 2011 (As amended) SA-CAR Part 141 and the Civil Aviation Technical Standards SA-CATS Part 141. These can be found on the home page of the SACAA website.

 

GENERAL INFORMATION – TRAINING NOTICES AND FORMS

Please take note that urgent training notices are published on the CAA website. See also the link for forms that are in use for ATOs.

 

ICAO GUIDING PRINCIPLE TO PROSPECTIVE ATOs

ICAO Document 9841 Third Edition dated 2018 - Manual on the Approval of Training Organisations is the latest publication which provides guidance for the development of regulations for the approval of an ATO.

Chapter 1 Para 1.2.2  of Document 9841 states: "In all cases, ATOs require an accountable executive who is the final authority on decisions that may impact upon the continued suitability of the organisation to deliver training to aviation personnel for licensing purposes."

Due to the fact mentioned above, the SACAA informs all prospective clients that they are solely responsible for communication with the SACAA. The applicant may make use of a consultant to assist and guide them, however, the consultant is not a client of the SACAA and therefore communication on the application and certification process shall remain between the SACAA and its prospective client.

 

DO YOU WISH TO PROCEED?

Having read the information above and having referred to the necessary regulations and applicable fees and wishing to continue with the process, contact us on PEL.Training@caa.co.za and a meeting will be set up with an inspector. Please state in your email what training you wish to provide e.g. Dangerous Good (DG); Private Pilot (PPL), Remote Pilot Licence (RPAS), National Pilot Licence (NPL), Aircraft Maintenance Engineer (AME), Cabin Safety etc, etc

Please do not submit any forms or make any payments at this stage.

Please send an email, using the following information: 

  • Email address:  PEL.Training@caa.co.za
  • Topic:  NEW ATO START-UP FOR (insert the name of your prospective ATO)
  • Declaration: 
    • I have read the information of the SACAA website with respect to a new ATO start-up. 
    • I confirm that I have studied the necessary Part 141 regulations and technical standards
    • I am aware of the current fees, as contained in CAR 187.01.34. 
  • I wish to continue with the process and request a meeting with a PEL Inspector for the purpose of being an aviation training organisation for the following aspects:
    • Insert training (e.g. DG)
    • Insert training (e.g. PPL)

 

GENERAL COMMUNICATION PROTOCOL

Please take note of the communication protocol for PEL Training published on our website for several years now and repeated below.

All ATO correspondence is to be addressed to PEL.Training@caa.co.za and no manager, administrator or inspector is to be emailed directly.

  • Please take note of how the subject line of email correspondence should be addressed - Subject – "Insert name of your ATO and Trading as name" - SACAA "Insert approval number" CAA – "Insert nature of the request being made or the matter being addressed"


This is a centralised mailbox and correspondence needs to be easily identifiable in order to provide a more efficient service. There are over 240 ATOs making use of this inbox and we need to identify what we are dealing with without first having to open the email or attached documents.



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